Conference Registration

REGISTRATION INFORMATION

Registration and Payment are possible via the new User Area on www.photovoltaic-conference.com, in which credit card details can be submitted easily and securely. After successful Registration and Payment, you can download your Invoice and the Accreditation at any time by entering your log-in details.

Participants wishing to attend the Conference are encouraged to register in advance and as early as possible in order to benefit from lower registration fees. Please note that access to Conference activities, Conference Dinner and Side Events might become subject to availability in case of late registration.

If you wish to attend the Conference, please use the convenient Online Registration Form or complete the Registration Form and return it by e-mail or fax to the address indicated on top of the form.

Please submit one form per delegate. Make sure that your name is legible and that your full address is given, since this is where your Conference Proceedings will be sent to. To enable queries, do not forget to quote your phone and fax numbers and your e-mail address. Please be aware that Registration Forms with incomplete address can not be accepted.

Parallel to your registration please pay the Conference fee as indicated in the chapter “Payment Options”.

Please note that registrations are only accepted after receipt of the completed Registration Form AND Payment.

Registration fees are based on the date of receipt. The prices indicated are per person and are only applicable if BOTH the Registration Form AND the payment are received before the below mentioned deadlines, otherwise the higher registration fees will apply.

Registration Fees

Category	Early Bird Registration and Payment until 30 June 2010	Registration and Payment until 23 Aug. 2010	Registration and Payment from 24 Aug. 2010 until 04 Sept. 2010 (for online registration and payment via credit card only)	On-Site Registration and Payment from 05 Sept. 2010
Full Conference Week	€ 810	€ 920	€ 920	€ 1.020
Full Conference Week incl. Conference Dinner	€ 900	€ 1.010	€ 1.010	€ 1.110
One Day Admission ¹⁾ please indicate Mon / Tue / Wed / Thu / Fri	€ 400	€ 450	€ 450	€ 550
Students ²⁾	€ 250	€ 290	€ 290	€ 350
PV Production Forum 2010 on Tuesday, 07 Sept. 2010 ³⁾	€ 270	€ 320	€ 320	€ 370

Please note: All prices are quoted in Euro (€) and include the Spanish VAT. Registration is subject to availability.
¹⁾ Access to the Exhibition is included on the day you registered for. The Conference Proceedings are included. Conference Dinner is not included.
²⁾ Access to the Exhibition is included. Full time students only, with a maximum age of 30 years. Copy of the valid student I.D. is required. Conference Proceedings and Conference Dinner are not included.
³⁾ Access to the PV Production Forum and the Exhibition on Tuesday is included. The Conference Proceedings are not included. Free access to the PV Production Forum 2010 is also included for persons registered for the Full Conference Week, One Day (Tuesday) or Student.

Since Conference Registration and Conference Dinner capacity are limited, the organiser reserves the right to allocate the Registration and Conference Dinner admission on a first come/first served basis.

The fees for the Full Conference Week (06-10 September 2010) comprise:

attendance of all Plenary Sessions, Oral Sessions and Visual Presentations
attendance of all Conference Side Events
admittance to the Exhibition (06-09 September 2010)
admittance to the 2010 European PV Industry Summit
admittance to the PV Production Forum 2010
the Catalogue of Exhibitors
the Welcome Reception
invitation to all Coffee Breaks
the Conference Proceedings on CD ROM and online for instant download on www.eupvsec-proceedings.com
the Delegate Bag with all information about the event
Spanish VAT

One day Admission

The reduced fee for one day admission allows access to the 25th EU PVSEC / WCPEC-5 Conference Programme and the Exhibition on the day you registered for. The Conference Proceedings on CD ROM are included. Conference Dinner is not included.

Students

To qualify for the reduced fee, the student’s registration must be accompanied by the following documents: (a) a copy of your valid student I.D. card proving the age of under 30 years; or (b) a personalised letter signed by the head of the relevant university or institutional department proving the full-time student status and an I.D. card confirming the age of under 30 years. These documents should be sent when submitting the Registration Form. Without these documents, the organiser is not in the position to register you as a student. The valid student I.D. card (a) or original personalised letter (b) has also to be presented on site! Access to the 25th EU PVSEC / WCPEC-5 Conference Programme, the Exhibition and the PV Production Forum is included. Please note that the student registration fee does neither cover the Conference Proceedings nor the Conference Dinner. The Conference Proceedings can be purchased separately.

Registration and Payment Conditions

Payments for registration have to be settled in EURO. All prices are quoted in Euro (€) and include the Spanish VAT. Registration will be confirmed by means of the Conference Accreditation & Invoice, which will automatically be sent to you via email upon receipt of the registration fee. Payment in any other currency will not be accepted. Registrations received without payment will not be processed and confirmed.

Since Conference registration and Conference Dinner capacity are subject to availability, the organiser reserves the right to allocate the registration and Conference Dinner admission on a first come/first served basis. In order to benefit from the early registration fees, all payments must be received by the relevant deadlines 30 June 2010 / 23 Aug. 2010 / 04 Sept. 2010. Submission of the Registration Form without payment by deadlines does not entitle to benefit from the reduced fees at a later date.

Admittance to the Conference without registration including payment of the registration fee cannot be granted. Advance payment is highly recommended since this will considerably accelerate your registration procedure upon your arrival in Valencia. The following options for advance payment are available:

Payment Options

By credit card

Visa and Mastercard credit cards are accepted.
We recommend to submit your credit card details easily and securely via the new User Area.
When registering via fax, please enter all relevant information on the Registration Form. It is also imperative that the name of the credit card holder is clearly mentioned if it differs from the name of the registrant.

For security reasons we strongly recommend not to send your credit card details via email, only via fax or phone.

By bank transfer
The bank transfer must clearly state the name of the Conference, the name of the participant and the organisation, as unidentified bank transfers cannot be processed. Bank charges are the responsibility of the participant and should be paid at source in addition to the registration fees. If payment is made for more than one person or by a company, please make sure that all participant names are indicated. Participants are also requested to send a copy of the bank remittance receipt with their Registration Form to the Conference Secretariat by email at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or by fax at +49-89-720 12 791.

We strongly recommend not to use the bank transfer possibility from 24 August 2010 (bank transfer might not arrive in time for the start of the 25th EU PVSEC / WCPEC-5).

Payment should be transferred to the following account:

Bank:	HypoVereinsbank Am Harras 13 81373 München, Germany
Account holder:	WIP
Account No.:	36 48 36 36
Bank sorting code:	700 202 70
For international bank transfer please use IBAN DE35 7002 0270 0036 4836 36 SWIFT (BIC): HYVEDEMM

Please mention name/s of participant/s and your organisation.

Bank drafts and cheques will not be accepted as payment.

Kindly check your registration details carefully as they will appear on your invoice. An administrative fee of 30€ will be charged for all changes on your invoice after payment.

Confirmation of Registration

The Conference Accreditation & Invoice will be sent to you via e-mail upon receipt of full payment. If registered online, you can also download your Invoice and Accreditation in the new User Area. You need to present your Accreditation upon arrival at the on-site pre-registration desks in order to collect your name badge and Conference materials.
If you have not received your official registration confirmation within 48 hours after payment, please contact the Conference Secretariat at This e-mail address is being protected from spambots. You need JavaScript enabled to view it or at +49 89 720 12 730.

Upon arrival at the Feria Valencia, all participants should proceed to the Conference Registration Desk. The desk is scheduled to be open during the following hours:

Sunday, 05 Sept. 2010	14:00 – 18:30
Monday, 06 Sept. 2010	07:30 – 20:00
Tuesday, 07 Sept. 2010	08:00 – 18:30
Wednesday, 08 Sept. 2010	08:00 – 18:30
Thursday, 09 Sept. 2010	08:00 – 18:30
Friday, 10 Sept. 2010	08:00 – 14:00

Upon registration in Valencia our Conference Team will provide you with detailed information about the event and a badge which should be worn visibly at all times at the Conference site. Your personalized badge authorises you to visit all Conference Sessions and Conference Special Side Events. Kindly be informed that your badge is not transferable to another person. We ask for your understanding that person-related admission could be a control issue of our staff. In case you lose or find a badge, please report to the Registration Desk immediately.

Lost badges cannot be replaced.

Cancellation Conditions

Any cancellation of registration must be notified in writing to the Conference Secretariat by email to This e-mail address is being protected from spambots. You need JavaScript enabled to view it or by fax to +49-89-720 12 791. Cancellations will be subject to the following conditions:

For cancellations received before 30 June 2010:
refund of registration fee minus a 25% administrative charge
From 30 June 2010 & before 23 August 2010:
refund of 50% of registration fee
From 23 August 2010 no reimbursement can be made
All refunds will be processed after the Conference and all bank service charges will be deducted from the refunded amount. Requests for reimbursements must be sent in writing.

Name Change

All registrations are only valid for the respective person mentioned in the Registration Form. A registered participant unable to attend the Conference may nominate (free of charge) a substitute participant by notifying in writing the Conference Secretariat before 30 June 2010. The procedure requires to give the last name, first name and email address of the new participant. However, we cannot change the Invoice or make any other changes. From 30 June – 23 August 2010 an administration fee of € 30 applies. Please be aware that after 23 August 2010 no name changes can be accepted for administrative reasons.

Invitation Letter for Visa Application

Delegates must have registered and paid the required registration fees before requesting an official letter of invitation for visa purposes. We strongly recommend to send visa requests via email before 1 July 2010 in order to receive your visa in time for the Conference. Please note that the organiser will not be able to contact or intervene with Embassies or Consulate offices on behalf of a delegate.

Disclaimer

The Conference organiser cannot be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected. Should, for any reason outside the organisers' control (e.g. political or economic circumstances or in the case of a ‘force majeure’) the venue or speakers change, or the event be cancelled, the organisers will endeavour to re-schedule, but shall not be held responsible for any costs, damages or expenses incurred by registrants. If for any reason the organisers decide to make material changes to this Conference, they are not responsible for airfares, hotels or other costs incurred by the participants. The customer takes part in the Conference, all tours and trips at his own risk. Only written arrangements are binding. Sole legal venue is Munich, Germany. Registration of a participant entails acceptance of these conditions.

Status as of 30 April 2010